For Sponsors & Exhibitors
About Exhibition Plans
Exhibitor Requirements
- Corporations, organizations, etc. that operate an enterprise related to the item to be exhibited, or groups/individuals related to such.
- The organizer may decline an exhibition if its content is deemed to not to match the purposes of the expo.
Exhibition Fee
100,000 JPY per booth space.
※Discount available for small and medium-sized businesses whose main offices are located within Kyoto Prefecture (50,000 JPY per booth space). (Small and medium-sized businesses are defined as specified in Article 2 of the Small and Medium-sized Enterprise Basic Act.)
Number of Available Booth Spaces
80 (Including booth spaces provided by Sponsorship Plans)
Booth Arrangement
The organizer will decide upon the allocation of booth spaces and notify exhibitors after consideration to the order in which applications were received (receipt number issued at the time of exhibition application), the scale of exhibitions, and exhibition content, etc. Please note that depending on the venue and booth arrangement, booth location decisions may not necessarily follow the order in which applications were received. In such cases, booth locations will be as decided by the organizer.
Basic Booth/Basic Facilities
- Octanorm System Panel (Can be custom-decorated freely)
- Booths’ basic facilities involve system panels for side and rear walls, with partitioning to be carried out by the organizer. The panels are a system of plywood with white vinyl coating. (Cutting, nailing, opening of holes, mounting objects, or other panel alterations are not possible.)
- Attachment of panels, etc. will require a special chain (Free).
*Exhibitors may also use double-sided tape.
Panel Customization
- Exhibitors will be responsible for customization/decoration within the booth.
- Exhibitors cannot directly decorate or alter the basic booth. Cutting, nailing, opening of holes, or other alterations to the panel boards, poles, beams, etc. are not possible. If such alterations are necessary for customization/decoration, please consult with the organizer beforehand.
- Please notify the Administrative Office beforehand about exhibition items exceeding a height of 2.7 m.
- Details of other regulations will be printed in the exhibition guidelines to be distributed at the exhibitor explanatory meeting.
- 1 Booth Space Package Booth Layout
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・3m Parapet
・1 Company Name Board
・2 Arm Spotlights
・Floor Carpet (for 1 space)
・1 Electrical Outlet (for 2 plugs)
・Main Power Line Construction/ Usage Amount - Up to 1 kW
Booth Space Specifications
- Width - 3 m, Depth - 3 m, Height 2.7 m
- Can be set up in a row (up to four booth spaces), or in a block together (4 or 6 booth spaces).
Exhibition Application
Application has been closed.
- The organizer will issue an invoice after receiving your application.
- Administrative Office of Kyoto Smart City Expo 2016
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c/o Shimadzu Advertising & Communications Co., Ltd.
1 Nishinokyo Tokudaijicho, Nakagyo-ku, Kyoto, 604-8445
TEL：+81-75-823-1109 FAX：+81-75-823-3659
Exhibition Application Deadline
Fri., 25 May 2016 Application has been closed.
- The application period may be cut off if applications fill the expected number of blocks.
- In principle, cancellations or reduction of the number of booth spaces will not be permitted after an application has been submitted. However, in the event that the organizer deems that such a cancellation/reduction is unavoidable, it will be permitted and the exhibitor will be charged the following cancellation fee:
| On or before Thu., 31 Mar. 2016 | 50% of the Exhibition Fee |
|---|---|
| 100% of the Exhibition Fee |
Exhibition Fee Payment:
- Upon receipt of the organizer’s invoice, please deposit the exhibition fee into the specified bank account byWed., 20 April 2016
- Bank transfer fees will be borne by the exhibitor
